Account Coordinator I – A/P

Location: Washington DC, near Metro (on-site)

Duration: Full-time position; posting closes when position is filled.

Vaccination Requirement:  UFCW requires all employees to be fully vaccinated against COVID-19 as a condition of employment, consistent with applicable law. Any requests or questions may be submitted to hrcovid@ufcw.org.

Position Description

The Account Coordinator is primarily responsible for processing ABC requests, Sales and Use tax returns and related functions, preparing strike, subsidy, and campaign reconciliations, facilitating budget functions and monitoring, supporting A/P functions, and preparing various A/P and financial reports and reconciliations.

Duties and Responsibilities

Includes the following. Other duties may be assigned. This list is not exhaustive and may be supplemented.

V Processes ABC check requests through Quorum software and transfers transactions to the Microsoft SL accounting system to generate checks.
Processes disbursements through the Microsoft SL accounting system.      
Creates and processes ABC wire requests, receipt memos, and voids.
Sends domestic and international wire transfers.
Assists and supports with performing periodic physical inventory.
Prepares and files Sales and Use tax returns (monthly, quarterly, and yearly) as required by various jurisdictions.  Maintains Sales and Use tax records and backup documentation.
Reconciles monthly general ledger strike and subsidy reports, including campaigns.  Prepares campaign account breakdowns and adjusts general ledger accounts and department codes as needed.  Analyzes budgeted subsidy expenditures. 
Prepares monthly Packinghouse Fund report.
Assists with A/P functions for LM-2 filing, including accounts payable entry, account reconciliations, coding changes, and reclassifications.
Supports various budget functions and related reports.
Performs backup duties for death benefit processing.
Reconciles contributions on monthly CB-401K online report summary to bank statements.
Reconciles various bank accounts and other balance sheet accounts, including Security Deposits, Deposits, and Petty Cash.
Provides backup support for Concur importing and bank file transmissions.
Performs various year-end functions for the annual audit, including listing first and last check numbers issued, and other audit schedules as required.
Generates and distributes Weekly ABC reports and maintains the ABC Fund check log. 
Prepares and maintains Weekly Workers’ Defense reports.
Compiles monthly and quarterly contribution and consulting reports, special accounts payable analysis, and additional reports as needed.
Prepares Quarterly Canadian SPUR entry and reconciliation.
Assists with A/P posting, processing, and reviewing functions and other duties as may be assigned. 
Reconciles the non-payroll clearing accounts for the General Funds.
Email monthly council reports to respective personnel.
Scans, reviews, and proofs A/P documents.
Other duties as assigned.
Maintains confidentiality of UFCW records and financial information.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Education and/or Experience:

Three to four years of formal college-level Accounting and Business courses or equivalent progressive accounting or related experience are required.  Experience using Microsoft SL, or similar accounting software, in a deadline-oriented and confidential environment, is preferred.

Professional Skills:

Must be able to maintain strict confidentiality of sensitive UFCW records and financial information.

Computer/Software Skills:

Working knowledge of Microsoft Excel is required.  Experience with Microsoft SL is preferred. Familiarity with SharePoint and Adobe Acrobat. Attention to detail to promote accuracy in entering data, particularly numeric data, into the computer system.

Communication Skills:

Ability to comprehend rules, policies, and procedures, and the ability to communicate effectively.

Other Knowledge/Skills/Abilities Required:

Strong organizational skills and attention to detail.
Ability to reconcile accounts.
Excellent analytical ability and strong quantitative skills.
Ability to troubleshoot.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to define problems, collect data, establish facts, and draw valid conclusions.

Job Demands:

The work atmosphere is fast-paced and deadline oriented.

Working Conditions:

The work is performed in a normal office environment where the noise level is usually moderate.

Physical Demands:

The position involves, but is not limited to, written and oral communications skills, use of a computer keyboard, close vision, sitting for long periods, stooping, bending, and reaching.

Compensation

The UFCW provides a very generous benefits package, including:

Comprehensive health insurance coverage.
Life insurance provided with ability to purchase supplemental life insurance at favorable rates.
Retirement Savings Account.
401(k) plan with employer matching.
Pension plan.
Dependent care reimbursement account program.
Health care reimbursement account program.
Transportation program benefits.
Three weeks of paid vacation, 12 days of paid short-term sick leave, Extended Sick Leave program, paid parental leave.
Prepaid Legal Plan (for DC/MD/VA only).

To apply submit cover letter, resume to: humanresources@ufcw.org                

*Skills assessments with passing scores are required as part of our pre-employment process. *

We believe our success rests on recruiting and retaining a diverse staff. UFCW is an equal opportunity employer. Woman and people of color are encouraged to apply. Reasonable accommodations will be provided pursuant to the state and federal laws.